How to Participate

Your institution’s participation in the Wellbeing Assessment survey involves the following:

  1. Deciding if the Wellbeing Assessment survey is a good fit for your institution
  2. Registering your institution for the Wellbeing Assessment survey
  3. Partnering with the Wellbeing Assessment team in administering the survey at your school
  4. Receiving your data and summary reports
  5. Collaborating in ongoing dialogue and resource sharing

Deciding if the Wellbeing Assessment survey is a good fit

Prior to registering for the Wellbeing Assessment survey, you may need to learn more about the assessment and your school’s needs to make sure it’s a good fit for you.

Start out by learning about the Wellbeing Assessment, reading through the information below and the FAQ’s and sharing this information with others on your team.

Often, there is someone at your school who needs to be notified if you plan to distribute a large survey like this one. They can help you identify a time in your school’s assessment calendar to distribute the survey in the spring. If you have no idea who this would be, a great place to start would be asking someone in institutional research or assessment at your school.

Registering for the Wellbeing Assessment survey

This is a brief overview of the registration process.  If you are in the process of registering, please reference the detailed registration instructions.

Once you are ready to enroll your institution for the survey, you will first request to register. Within 3 business days, a unique registration form link will be sent to the email address provided.  This unique link allows the person filling out the form to leave and return to the form as many times as necessary until they’ve completed it.

Please note that registration must be completed by the registration deadline that corresponds to your chosen survey open date (this deadline will be at least 3 weeks prior to your open date). 

There are several steps to completing the registration form, which are listed below:

1. Download the Permission to Sample Form
2. Provide Primary Contact information
3. Select your Survey Open Date
4. Provide your Preferred School Name, On-Site Contact, and Counseling Office number
5. Provide Incentive information
6. Provide your School Demographic Information
7. Upload completed Permission to Sample Form
8. Agree to the Terms of Data Use
Before you submit your form, you will have a chance to review your responses and revise them as needed. You can also download a copy of your responses for your records.

Administration of the survey at your school

There are several ways that you partner with the Wellbeing Assessment team for the administration of the survey at your school:

Self-Distribute the survey

(Following is a brief overview.  If you are in the process of distributing your survey, please reference the detailed registration instructions.)

The Wellbeing Assessment team will provide you with a recruitment email containing an anonymous link at least 1 week prior to your survey open date. You will distribute this email on your survey open date, along with up to two reminder emails during the 2 weeks the survey is open at your school.

Promote the survey on your campus

You can improve the survey response rate by promoting the survey on your campus.  You can do this by sending informational emails, sharing about the survey in newsletters, posting flyers, etc.  While the survey is open at your school, the Wellbeing Assessment team will provide updates on survey participation rates so you can assess your promotional needs and effectiveness.

For your convenience, we have put together flyers you can edit and share. 

Distribute any incentives you offered

As outlined in the registration instructions, you can choose to offer students at your school incentives for survey participation.  If you chose to do so, the Wellbeing Assessment team will send you a randomized list of participant emails once the survey has closed at your school.  You should use these emails to distribute any incentives within 3 weeks of the survey closing at your school.

Receiving your data & reports

Once the survey administration closes for the season, you will receive your reports and a data set. For the special Fall 2020 Administration, all schools will receive online, interactive reports in Power BI. Additionally, within a week of the survey closing at an individual school, the school will receive a preliminary report containing just their school’s response data (not cleaned or scored).

Ongoing collaboration

Your participation does not have to end with receiving your data.  The Wellbeing Collaborative provides ongoing opportunities for collaboration and support.

Schools are invited to continue their involvement by joining and/or posting on the Wellbeing Collaborative listserv, participating in future administrations, exploring opportunities for research collaboration, and using our posted resources.

You are always welcome to contact the Wellbeing Assessment team with questions about your data.